Running a competition means juggling dozens of moving parts - sponsors, a venue, registration, judges, sound, screens, results. The table below lays out every task in the order it usually happens, and shows exactly who carries it and why.
Some tasks stay with you. The rest Contaste takes off your plate - directly, with our own platform and field team, or through specialist partners we manage for you. A few flexible tasks you can give to your own volunteers for free, or hand to us as a paid add-on - whichever suits you.
| Task | Who handles it & why |
|---|---|
1. Idea, money & venueMonths ahead — the strategic decisions only you can make. | |
| Define the concept, categories & rulesThis defines your event's identity — nobody can decide it for you. | You — the organizer |
| Plan the budget & cash flowYou carry the financial risk and own the final numbers. | You — the organizer |
| Find sponsors & partnersBuilt on your relationships and your brand. | You — the organizer |
| Pick the date (avoid clashes with other events)You know your community's calendar and local conflicts. | You — the organizer |
| Find & book the venue / hallYour contract, your budget, your local knowledge. | You — the organizer |
| Permits, insurance, safety & first aidLegal responsibility sits with the event owner. | You — the organizer |
2. Going public & registrationWeeks ahead — opening the event to the world. | |
| Event landing pageBuilt into the platform and live in minutes. | Contaste — in-house |
| Promote the event & invite participantsContaste gives you the public page & shareable links | You — the organizer |
| Online registrationRuns on our platform, structured by your categories. | Contaste — in-house |
| Online payment collectionCollected through the platform, straight against each entry. | Contaste — in-house |
| Audience / spectator ticketsSpectator sales and pricing stay under your control. | You — the organizer |
| Collect competitors' music tracksUploaded with each entry and ready for the floor. | Contaste — in-house |
3. Production planningWeeks to days ahead — assembling everyone and everything. | |
| Build the running order / scheduleWe turn your entries into a workable timetable. | Contaste — in-house |
| Recruit & confirm the judging panelYour artistic choice — Contaste runs the process | You — the organizer |
| Travel & accommodation for judges and crewContaste arranges its own field crew | You — the organizer |
| Sound system & sound engineerDelivered by a vetted audio specialist, managed by us. | Contaste partner (specialist subcontractor) |
| Stage lightingHandled by a specialist lighting partner. | Contaste partner (specialist subcontractor) |
| Hall decorationA specialist decor partner dresses the venue. | Contaste partner (specialist subcontractor) |
| DJA professional DJ partner, briefed on your program. | Contaste partner (specialist subcontractor) |
| Host / MCAn experienced MC partner, fed live data from us. | Contaste partner (specialist subcontractor) |
| Photo & video shootingSpecialist shooters capture the event. | Contaste partner (specialist subcontractor) |
| Live online streamingA streaming partner broadcasts the event. | Contaste partner (specialist subcontractor) |
| Awards, medals & trophiesYou choose and buy the prizes that fit your event. | You — the organizer |
| Diploma printingYou supply the template; we print on-site for a fee, or your volunteers print it for free. | You or Contaste (paid add-on) |
| Catering & hospitalityReflects your budget and local choices. | You — the organizer |
4. Setup on event dayOn site, before the doors open. | |
| On-site field teamOur trained crew runs the floor operation, equipment and data flow. | Contaste — in-house |
| Floor managersThey know your performers, format and language — they run the floor on your behalf. | You — the organizer |
| Competitor check-inWe can staff the desk for a fee, or your volunteers can handle it for free. | You or Contaste (paid add-on) |
| Print competitor numbersGenerated by the system and printed on our equipment. | Contaste — in-house |
| Judge tablets & equipment setupOur hardware, set up and tested before the first heat. | Contaste — in-house |
| Live schedule screensDriven directly by the live schedule, no manual edits. | Contaste — in-house |
5. Running the competitionThe live show — everything moving at once. | |
| Run the judging / scrutineeringLicensed scrutineering on our system — the core of a fair result. | Contaste — in-house |
| Collect scores from the tabletsJudges' marks flow straight into the system. | Contaste — in-house |
| Calculate results in real timeComputed instantly by the platform — no spreadsheets. | Contaste — in-house |
| Music & floor playbackDJ, driven by the live schedule | Contaste partner (specialist subcontractor) |
| Announce rounds & resultsMC, fed live data from Contaste | Contaste partner (specialist subcontractor) |
| Big screen: setup & calibrationScreen, projector and signal set up by an AV partner. | Contaste partner (specialist subcontractor) |
| Big screen: live display & operationWe drive what's shown — heats, recalls, results — live from the system. | Contaste — in-house |
6. After the eventWrapping up and following through. | |
| Publish results onlinePosted to your event page the moment they're final. | Contaste — in-house |
| Deliver photos & videosThe shooting partner delivers the media afterwards. | Contaste partner (specialist subcontractor) |
| Awards ceremonyContaste supplies results, data & screens | You — the organizer |
| Collect feedback & wrap-up reportClosing the loop with your community is yours to own. | You — the organizer |
Want Contaste to take the green, blue and purple work off your plate? See what we offer, meet the field team or learn about Contaste.
